Question 1

How quickly can I get a virtual assistant onboarded?

Accepted Answer

Virtual medical assistant onboarding is a 48-hour process that places a dedicated, specialty-trained team member live in your practice within two business days of contract signing. Specialty roles may take up to 5 business days for the perfect match.

Question 2

Do I sign a long-term contract?

Accepted Answer

A Staffing For Doctors engagement is a month-to-month agreement with a 30-day notice period that lets you scale or end coverage without locking into a long-term contract. We earn your business every month.

Question 3

Is there a minimum number of hours?

Accepted Answer

A Staffing For Doctors placement is a full-time, 40-hour-per-week engagement that gives your practice dedicated, exclusive coverage from a single team member. We don't offer shared or part-time arrangements - dedicated, full-time support is core to how we deliver results.

Question 4

Are your assistants HIPAA trained?

Accepted Answer

A Staffing For Doctors virtual medical assistant is HIPAA-certified before day one, signs an annual BAA, and works on encrypted devices with role-based access and audit logs. Every assistant completes mandatory HIPAA certification and annual refreshers, and we sign a Business Associate Agreement (BAA) with every practice.

Question 5

How do you handle PHI?

Accepted Answer

PHI handling at Staffing For Doctors is a closed-loop workflow that runs entirely inside your EHR through role-based access, encrypted devices, MFA, and audited workstations. We never store PHI locally.

Question 6

Are your operations 256-bit SSL encrypted?

Accepted Answer

Staffing For Doctors operations run on 256-bit SSL encryption that protects every portal session, training system, and communication channel in transit and at rest. Our portal, training systems, and communication platforms are all encrypted in transit and at rest.

Question 7

How much does it cost?

Accepted Answer

Staffing For Doctors pricing is a flat $14 per hour for full-time coverage that replaces a $30+/hour in-house hire. No setup fees, no minimums, no hidden charges.

Question 8

How does this compare to a US hire?

Accepted Answer

A Staffing For Doctors virtual hire is a flat-rate placement that costs 60 to 70% less than an equivalent in-house US employee once payroll taxes, benefits, PTO, and recruiting costs are factored in. Most practices save 60 to 70% versus an in-house hire.

Question 9

Can I scale up or down?

Accepted Answer

Scaling a Staffing For Doctors engagement is a 7-day-notice change that lets your practice add roles, adjust shifts, or change hours without rewriting the contract. Add roles, change shifts, or adjust hours with 7 days' notice.

Question 10

How does virtual medical assistant matching work?

Accepted Answer

Virtual medical assistant matching is a 20-minute discovery-call process that surfaces specialty-trained candidates from our pool based on your specialty, EHR, hours, and workflow. Your top candidate is sent through the client dashboard within 24 hours.

Question 11

Can I interview virtual assistants online before hiring?

Accepted Answer

An online interview with a Staffing For Doctors virtual medical assistant is a live video session scheduled through the client dashboard that lets you confirm fit before hiring. If the fit is not right, we send a new candidate at no charge - the interview-before-hire flow is built into every placement.

Question 12

How do I track virtual staff hours from the dashboard?

Accepted Answer

Hour tracking in the Staffing For Doctors client portal is a real-time view that shows when your virtual medical assistant is online, what they are working on, and a weekly timesheet you approve before invoicing. You can see when your virtual medical assistant is online, what they worked on, and review weekly timesheets before they roll into an invoice.

Question 13

How do I pay invoices for my virtual medical staff?

Accepted Answer

Invoice payment in the Staffing For Doctors client dashboard is a one-click ACH or card transaction that draws from your approved-hours timesheet so billing closes itself each cycle. Every transaction is itemized and audit-ready.

Question 14

How do I select my team if I need multiple virtual assistants?

Accepted Answer

Multi-assistant team selection in the Staffing For Doctors dashboard is a side-by-side review flow that lets you accept multiple candidates, assign them to roles or locations, and manage every schedule from a single account. There is no extra fee to manage multiple staff in one portal.

Question 15

How fast is onboarding once I select my virtual medical assistant?

Accepted Answer

Onboarding for a selected virtual medical assistant is a 48-hour process that runs end-to-end inside the dashboard. The dashboard runs the full flow - electronic contract, EHR access provisioning, training kickoff, and CSM introduction - so your new staff is live in two business days.

Question 16

Is the client dashboard HIPAA compliant?

Accepted Answer

The Staffing For Doctors client dashboard is a HIPAA-compliant portal that runs on AES-256 encrypted infrastructure, requires MFA on every login, supports role-based access, and is covered by the BAA we sign with every practice.

Question 17

Can I request a replacement through the dashboard?

Accepted Answer

A dashboard replacement request is a one-click action built into the Staffing For Doctors platform that triggers a same-week replacement at no additional cost. We replace within the same week at no additional cost.

Question 18

What if my assistant isn't a good fit?

Accepted Answer

A Staffing For Doctors replacement is a same-week, no-charge swap that pairs your practice with a new specialty-trained candidate when the original placement is not the right fit. We also run weekly QA reviews to make sure your team is performing.

Question 19

Do my assistants take vacation?

Accepted Answer

Paid time off for a Staffing For Doctors virtual medical assistant is a covered, scheduled benefit that includes trained backup coverage so your practice is never left short-staffed.

Question 20

Who supervises my assistant?

Accepted Answer

Day-to-day supervision of a Staffing For Doctors virtual medical assistant is your responsibility as the practice, supported by a dedicated Customer Success Manager who handles ongoing performance reviews and escalations.

Question 21

Can a virtual assistant handle biologic prior authorizations for an allergy practice?

Accepted Answer

A biologic prior authorization specialist is an immunology virtual assistant trained on the prior auth packet requirements for Xolair, Dupixent, Nucala, Fasenra, Tezspire, Cinqair, IVIG, and SCIG across major commercial and Medicare payers.

Question 22

Do you support immunotherapy build-up scheduling and recall?

Accepted Answer

An immunotherapy build-up coordinator is a dedicated virtual assistant who manages weekly build-up visits, transitions patients to maintenance, and runs recall outreach for missed visits.

Question 23

Which allergy and immunology EHRs are your virtual assistants trained on?

Accepted Answer

An immunology virtual assistant is a remote staff member who works inside Modernizing Medicine, Epic, athenahealth, eClinicalWorks, NextGen, and DrChrono on day one. Other allergy practice management systems are trained before the placement's start date.

Question 24

How fast can I onboard an immunology virtual medical assistant?

Accepted Answer

Immunology virtual assistant onboarding is a 48-hour process that puts most placements live in your EHR after contract signing.

Question 25

What does a virtual medical assistant do for a anesthesiology practice?

Accepted Answer

A anesthesiology virtual medical assistant is a dedicated, full-time remote team member who handles scheduling, intake, insurance verification, prior authorization, patient follow-up, and EHR documentation for a anesthesiology practice. They work inside your EHR just like an in-house team member, trained on anesthesiology-specific workflows.

Question 26

How much does a anesthesiology virtual medical assistant cost?

Accepted Answer

A anesthesiology virtual medical assistant from Staffing For Doctors costs a flat $14 per hour for full-time coverage with no setup fee, no recruiting fee, and no benefits overhead. Most anesthesiology practices save $28,000 to $46,000 per year per assistant compared to an in-house US hire.

Question 27

Is a anesthesiology virtual medical assistant HIPAA compliant?

Accepted Answer

Every anesthesiology virtual medical assistant from Staffing For Doctors is HIPAA trained, signs a Business Associate Agreement (BAA), works on secure devices, uses encrypted communication channels, and is monitored by a dedicated Customer Success Manager to ensure ongoing compliance.

Question 28

How quickly can I get a anesthesiology virtual medical assistant?

Accepted Answer

Anesthesiology virtual medical assistant onboarding is a 48-hour process from contract signing to a dedicated, specialty-trained staff member live inside your practice. We send shortlisted candidates within 24 hours of your free consultation.

Question 29

What does a virtual medical assistant do for a cardiology practice?

Accepted Answer

A cardiology virtual medical assistant is a specialty-trained remote staff member who schedules echos, stress tests, and cath lab procedures, manages remote device monitoring (pacemakers, ICDs, loop recorders), submits prior authorizations for cardiac imaging, coordinates referrals, and handles patient follow-up calls - all inside your EHR.

Question 30

How much does a cardiology virtual assistant cost?

Accepted Answer

A cardiology virtual medical assistant costs a flat $14 per hour for full-time coverage that replaces a $30+/hour in-house hire. Most cardiology practices save $28,000–$46,000 per year per assistant versus a US in-house hire.

Question 31

Can a virtual assistant handle prior authorizations for cardiac imaging?

Accepted Answer

A cardiac prior auth specialist is a cardiology virtual assistant trained on the prior auth requirements for cardiac CT, cardiac MRI, PET stress, nuclear stress, and advanced devices. Practices typically see prior auth approval rates climb above 85% within 90 days.

Question 32

How quickly can I get a cardiology virtual assistant for my practice?

Accepted Answer

Cardiology virtual assistant onboarding is a 48-hour process that puts your placement live after contract signing. You receive shortlisted candidates within 24 hours of your free consultation.

Question 33

Are cardiology virtual assistants HIPAA compliant?

Accepted Answer

A cardiology virtual assistant is a HIPAA-trained remote staff member who signs a BAA, uses secure devices, and is supervised by a dedicated Customer Success Manager.

Question 34

What does a virtual chiropractic assistant do?

Accepted Answer

A chiropractic virtual assistant is a specialty-trained remote staff member who presents care plans, runs reactivation outreach to lapsed patients, verifies chiropractic insurance benefits and visit caps, coordinates personal injury and PIP cases, manages massage and rehab add-ons, and recovers no-shows - all inside ChiroTouch, Genesis, ChiroFusion, or Jane.

Question 35

How much does a chiropractic virtual assistant cost?

Accepted Answer

A chiropractic virtual assistant costs a flat $14 per hour for full-time coverage with no setup fee. Most chiropractic practices save $28,000–$46,000 per year per assistant versus a US in-house hire.

Question 36

Can a virtual assistant handle personal injury and PIP cases for chiropractic?

Accepted Answer

A PIP case coordinator is a chiropractic virtual assistant trained on attorney lien correspondence, PIP exhaust verification, IME coordination, and reduction request handling for personal injury cases.

Question 37

How quickly can I onboard a chiropractic virtual assistant?

Accepted Answer

Chiropractic virtual assistant onboarding is a 48-hour process that puts your placement live in your clinic after contract signing.

Question 38

Are chiropractic virtual assistants HIPAA compliant?

Accepted Answer

A chiropractic virtual assistant is a HIPAA-trained remote staff member who signs a BAA, uses secure encrypted devices, and is supervised by a Customer Success Manager.

Question 39

Can a virtual receptionist for chiropractic handle inbound new-patient calls?

Accepted Answer

A virtual receptionist for a chiropractic clinic is a remote front-desk staff member trained on the new-patient script, intake forms, insurance verification handoff, and same-day scheduling for adjustments and rehab visits. You will see new-patient inquiry-to-first-visit conversion lift within 30 days when calls are answered live instead of going to voicemail.

Question 40

Can a chiropractic virtual medical assistant handle insurance billing and notes?

Accepted Answer

A chiropractic billing specialist is a virtual medical assistant trained on chiropractic CPT coding (98940-98943), modifier 25, medical-necessity documentation for Medicare, and PIP / workers' comp claims. You will get a remote biller who codes the visit, submits the claim, and works denials inside ChiroTouch, Genesis, ChiroFusion, or Jane.

Question 41

What does a virtual medical assistant do for a critical care practice?

Accepted Answer

A critical care virtual medical assistant is a dedicated, full-time remote team member who handles scheduling, intake, insurance verification, prior authorization, patient follow-up, and EHR documentation for a critical care practice. They work inside your EHR just like an in-house team member, trained on critical care-specific workflows.

Question 42

How much does a critical care virtual medical assistant cost?

Accepted Answer

A critical care virtual medical assistant from Staffing For Doctors costs a flat $14 per hour for full-time coverage with no setup fee, no recruiting fee, and no benefits overhead. Most critical care practices save $28,000 to $46,000 per year per assistant compared to an in-house US hire.

Question 43

Is a critical care virtual medical assistant HIPAA compliant?

Accepted Answer

Every critical care virtual medical assistant from Staffing For Doctors is HIPAA trained, signs a Business Associate Agreement (BAA), works on secure devices, uses encrypted communication channels, and is monitored by a dedicated Customer Success Manager to ensure ongoing compliance.

Question 44

How quickly can I get a critical care virtual medical assistant?

Accepted Answer

Critical Care virtual medical assistant onboarding is a 48-hour process from contract signing to a dedicated, specialty-trained staff member live inside your practice. We send shortlisted candidates within 24 hours of your free consultation.

Question 45

What does a virtual dental assistant do for a dental practice?

Accepted Answer

A virtual dental assistant is a remote staff member who runs hygiene recall outreach, verifies dental insurance benefits, presents treatment plans, fills same-day cancellations, schedules specialty referrals, and answers inbound patient calls - all inside Dentrix, Eaglesoft, Open Dental, or Curve.

Question 46

How much does a virtual dental assistant cost?

Accepted Answer

A virtual dental assistant costs a flat $14 per hour for full-time coverage with no setup fee. Most dental practices save $28,000–$46,000 per year per assistant compared to a US in-house hire and add $15,000+/month in production through better recall and fill.

Question 47

Can a virtual dental assistant verify insurance benefits?

Accepted Answer

A dental insurance verification specialist is a virtual dental assistant who verifies benefits with Delta, MetLife, Cigna, Aetna, Guardian, United Concordia, and DHMO carriers, and documents the breakdown directly in your practice management software.

Question 48

How quickly can I get a virtual dental assistant?

Accepted Answer

Virtual dental assistant onboarding is a 48-hour process that puts your placement live in your practice after contract signing.

Question 49

Are virtual dental assistants HIPAA compliant?

Accepted Answer

A virtual dental assistant is a HIPAA-trained remote staff member who signs a BAA, uses secure devices, and is supervised by a Customer Success Manager.

Question 50

What does a virtual cosmetic coordinator do for a dermatology practice?

Accepted Answer

A dermatology cosmetic coordinator is a specialty-trained virtual assistant who handles inbound aesthetic inquiries, walks patients through Botox, filler, laser, and body contouring options, books consults and procedures, manages deposits, and runs follow-up outreach to convert and rebook cosmetic clients.

Question 51

How much does a dermatology virtual assistant cost?

Accepted Answer

A dermatology virtual assistant costs a flat $14 per hour for full-time coverage with no setup fee. Most derm practices save $28,000–$46,000 per year per assistant compared to a US in-house hire.

Question 52

Can a virtual assistant handle prior authorizations for biologics like Dupixent or Skyrizi?

Accepted Answer

A biologics prior auth specialist is a dermatology virtual assistant trained on the prior auth and patient assistance program workflows for Dupixent, Skyrizi, Cosentyx, Tremfya, Otezla, and other biologics across commercial and Medicare payers.

Question 53

How quickly can I onboard a dermatology virtual assistant?

Accepted Answer

Dermatology virtual assistant onboarding is a 48-hour process that puts your placement live in your practice after contract signing.

Question 54

Are dermatology virtual assistants HIPAA compliant?

Accepted Answer

A dermatology virtual assistant is a HIPAA-trained remote staff member who signs a Business Associate Agreement, uses secure devices, and is monitored by a dedicated Customer Success Manager.

Question 55

What does a virtual medical assistant do for a diagnostic radiology practice?

Accepted Answer

A diagnostic radiology virtual medical assistant is a dedicated, full-time remote team member who handles scheduling, intake, insurance verification, prior authorization, patient follow-up, and EHR documentation for a diagnostic radiology practice. They work inside your EHR just like an in-house team member, trained on diagnostic radiology-specific workflows.

Question 56

How much does a diagnostic radiology virtual medical assistant cost?

Accepted Answer

A diagnostic radiology virtual medical assistant from Staffing For Doctors costs a flat $14 per hour for full-time coverage with no setup fee, no recruiting fee, and no benefits overhead. Most diagnostic radiology practices save $28,000 to $46,000 per year per assistant compared to an in-house US hire.

Question 57

Is a diagnostic radiology virtual medical assistant HIPAA compliant?

Accepted Answer

Every diagnostic radiology virtual medical assistant from Staffing For Doctors is HIPAA trained, signs a Business Associate Agreement (BAA), works on secure devices, uses encrypted communication channels, and is monitored by a dedicated Customer Success Manager to ensure ongoing compliance.

Question 58

How quickly can I get a diagnostic radiology virtual medical assistant?

Accepted Answer

Diagnostic Radiology virtual medical assistant onboarding is a 48-hour process from contract signing to a dedicated, specialty-trained staff member live inside your practice. We send shortlisted candidates within 24 hours of your free consultation.

Question 59

What does a virtual medical assistant do for a emergency medicine practice?

Accepted Answer

A emergency medicine virtual medical assistant is a dedicated, full-time remote team member who handles scheduling, intake, insurance verification, prior authorization, patient follow-up, and EHR documentation for a emergency medicine practice. They work inside your EHR just like an in-house team member, trained on emergency medicine-specific workflows.

Question 60

How much does a emergency medicine virtual medical assistant cost?

Accepted Answer

A emergency medicine virtual medical assistant from Staffing For Doctors costs a flat $14 per hour for full-time coverage with no setup fee, no recruiting fee, and no benefits overhead. Most emergency medicine practices save $28,000 to $46,000 per year per assistant compared to an in-house US hire.

Question 61

Is a emergency medicine virtual medical assistant HIPAA compliant?

Accepted Answer

Every emergency medicine virtual medical assistant from Staffing For Doctors is HIPAA trained, signs a Business Associate Agreement (BAA), works on secure devices, uses encrypted communication channels, and is monitored by a dedicated Customer Success Manager to ensure ongoing compliance.

Question 62

How quickly can I get a emergency medicine virtual medical assistant?

Accepted Answer

Emergency Medicine virtual medical assistant onboarding is a 48-hour process from contract signing to a dedicated, specialty-trained staff member live inside your practice. We send shortlisted candidates within 24 hours of your free consultation.

Question 63

What does a virtual medical assistant do for a ent (otolaryngology) practice?

Accepted Answer

A ent (otolaryngology) virtual medical assistant is a dedicated, full-time remote team member who handles scheduling, intake, insurance verification, prior authorization, patient follow-up, and EHR documentation for a ent (otolaryngology) practice. They work inside your EHR just like an in-house team member, trained on ent (otolaryngology)-specific workflows.

Question 64

How much does a ent (otolaryngology) virtual medical assistant cost?

Accepted Answer

A ent (otolaryngology) virtual medical assistant from Staffing For Doctors costs a flat $14 per hour for full-time coverage with no setup fee, no recruiting fee, and no benefits overhead. Most ent (otolaryngology) practices save $28,000 to $46,000 per year per assistant compared to an in-house US hire.

Every answer, in one place.

What does Staffing For Doctors do?

Which questions do practices ask most?

How much does it cost?

Are your assistants HIPAA trained?

How quickly can I get a virtual assistant onboarded?

How do you handle PHI?

How does virtual medical assistant matching work?

How does this compare to a US hire?

What if my assistant isn't a good fit?

Filter by topic

Getting Started

How quickly can I get a virtual assistant onboarded?

Do I sign a long-term contract?

Is there a minimum number of hours?

Compliance & Security

Are your assistants HIPAA trained?

How do you handle PHI?

Are your operations 256-bit SSL encrypted?

Pricing

How much does it cost?

How does this compare to a US hire?

Can I scale up or down?

Matching Tool & Client Portal

How does virtual medical assistant matching work?

Can I interview virtual assistants online before hiring?

How do I track virtual staff hours from the dashboard?

How do I pay invoices for my virtual medical staff?

How do I select my team if I need multiple virtual assistants?

How fast is onboarding once I select my virtual medical assistant?

Is the client dashboard HIPAA compliant?

Can I request a replacement through the dashboard?

Quality & Replacement

What if my assistant isn't a good fit?

Do my assistants take vacation?

Who supervises my assistant?

Allergy and Immunology

Can a virtual assistant handle biologic prior authorizations for an allergy practice?

Do you support immunotherapy build-up scheduling and recall?

Which allergy and immunology EHRs are your virtual assistants trained on?

How fast can I onboard an immunology virtual medical assistant?

Anesthesiology

What does a virtual medical assistant do for a anesthesiology practice?

How much does a anesthesiology virtual medical assistant cost?

Is a anesthesiology virtual medical assistant HIPAA compliant?

How quickly can I get a anesthesiology virtual medical assistant?

Cardiology

What does a virtual medical assistant do for a cardiology practice?

How much does a cardiology virtual assistant cost?

Can a virtual assistant handle prior authorizations for cardiac imaging?

How quickly can I get a cardiology virtual assistant for my practice?

Are cardiology virtual assistants HIPAA compliant?

Chiropractic

What does a virtual chiropractic assistant do?

How much does a chiropractic virtual assistant cost?

Can a virtual assistant handle personal injury and PIP cases for chiropractic?

How quickly can I onboard a chiropractic virtual assistant?

Are chiropractic virtual assistants HIPAA compliant?

Can a virtual receptionist for chiropractic handle inbound new-patient calls?

Can a chiropractic virtual medical assistant handle insurance billing and notes?

Critical Care

What does a virtual medical assistant do for a critical care practice?

How much does a critical care virtual medical assistant cost?

Is a critical care virtual medical assistant HIPAA compliant?

How quickly can I get a critical care virtual medical assistant?

Dentistry

What does a virtual dental assistant do for a dental practice?

How much does a virtual dental assistant cost?

Can a virtual dental assistant verify insurance benefits?

How quickly can I get a virtual dental assistant?

Are virtual dental assistants HIPAA compliant?

Dermatology

What does a virtual cosmetic coordinator do for a dermatology practice?

How much does a dermatology virtual assistant cost?

Can a virtual assistant handle prior authorizations for biologics like Dupixent or Skyrizi?

How quickly can I onboard a dermatology virtual assistant?

Are dermatology virtual assistants HIPAA compliant?

Diagnostic Radiology

What does a virtual medical assistant do for a diagnostic radiology practice?

How much does a diagnostic radiology virtual medical assistant cost?