Your Practice,
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Virtual Excellence.
Dedicated, specialty-trained virtual medical assistants, scribes, and coordinators. Onboarded in 48 hours and built to scale your practice.
Updated May 2026
What is Staffing For Doctors?
Staffing For Doctors is a US-based virtual medical staffing company that places dedicated, specialty-trained virtual medical assistants, scribes, and care coordinators with private practices, multi-location groups, MSOs, and DSOs. Pricing starts at a flat $14/hr with no setup fees, every assistant is HIPAA-certified, and most placements are live within 48 hours of contract signing, saving practices roughly 60 to 70% versus an in-house US hire.
Trusted By Top Companies
We connect medical practices with skilled virtual assistants who improve efficiency, enhance patient experience, and free up staff time for what matters most.
Why are medical practices struggling to hire front-office staff?
The data on front-office staffing is alarming, and it is why 1,000+ practices have already moved to virtual.
to fill a front-office role
Source: SHRM, 2024
of CA orthopedic practices report being short-staffed
Source: California Orthopaedic Association, 2026
U.S. healthcare worker shortage projected by 2028
Source: Mercer Healthcare Workforce Report
annual turnover rate at the front desk
Source: MGMA Stat Poll
average cost of a vacant front-office position
Source: SHRM Talent Acquisition Benchmark
Powering practices that work with leading EHRs
Why Staffing For Doctors
Why choose Staffing For Doctors over a generalist staffing agency?
Specialty-trained pods
Your team isn't generic. We train pods around 21+ specialties from cardiology to dental.
Dedicated, never shared
One person. Your team. Every shift. No call center chaos.
QA you can see
Weekly QA scoring, real-time dashboards, and a Customer Success Manager on every account.
HIPAA from day one
BAAs, audit logs, role-based access, and encrypted devices. Built into every engagement.
Faster onboarding
Most placements live in 48 hours. Specialty roles within a week.
Proven outcomes
60 to 70% cost savings compared to in-house hiring, plus measurable lift in patient throughput.
Proof of ROI
How did one orthopedic practice save $1.1M a year with virtual staff?
Comprehensive Spine started with one virtual medical assistant. Three years later, they run a 30-person virtual team and their P&L tells the story.
From 1 VA to 30 VAs in 3 years.
- 1 → 30Virtual medical assistants placed
- $1.1MAnnual savings vs. equivalent in-house team
- 62.4% → 70.8%Net margin improvement
- +$1MNet income increase in year one
The practice rebuilt scheduling, prior authorization, billing, and care coordination as virtual roles, keeping clinical staff onsite and shifting administrative load to a dedicated remote team trained on their EHR and payers.
Read the full case studyWhat changes when you go virtual.
Modeled on a $12M annual revenue orthopedic practice running the Staffing For Doctors hybrid model. Numbers reflect year-one results.
| Line Item | Before | After | Change |
|---|---|---|---|
| Admin salaries | $2.4M | $1.8M | −25% |
| Total OPEX | $4.5M | $3.6M | −21% |
| Net margin | 62.4% | 70.8% | +8.4 pts |
| Net income | $7.5M | $8.5M | +$1.0M |
Simple Process
How does hiring a virtual medical assistant work?
Free consultation
A 20-minute call to understand your specialty, workflows, and the exact roles you need filled.
Matched in 24 hrs
We select from our pool of trained specialists and send you your top candidate by the next business day.
You interview
Meet them live. If it's not the right fit, we find another - no pressure, no fees, no awkwardness.
Live & onboarded
Your new team member is active within 48 hours of signing. Your CSM handles everything.
Free consultation
A 20-minute call to understand your specialty, workflows, and the exact roles you need filled.
Matched in 24 hrs
We select from our pool of trained specialists and send you your top candidate by the next business day.
You interview
Meet them live. If it's not the right fit, we find another - no pressure, no fees, no awkwardness.
Live & onboarded
Your new team member is active within 48 hours of signing. Your CSM handles everything.
Hire, interview, and manage your virtual medical staff from one HIPAA client dashboard.
Your virtual medical assistant is already fluent in AI.
Every Staffing For Doctors placement is trained on the tools that eliminate busywork: drafting patient communications, automating follow-ups, and keeping your practice running without manual intervention.
- Trained on AI tools before their first day
- Adapts to whatever software your practice already uses
- Faster output with fewer errors across every task
ChatGPT
Drafts patient messages, clinical summaries, and referral letters
Google Gemini
AI research, writing assistance, and scheduling support
Claude
Complex medical summaries, policy research, and patient communication
Perplexity
AI-powered research on payer policies, diagnoses, and clinical protocols
DeepL
Real-time patient communication translation for multilingual practices
Hugging Face
Open-source AI models for custom documentation and workflow automation
Notion AI
SOPs, staff training documents, and practice knowledge bases
Grammarly
Error-free patient-facing letters, emails, and portal messages
Already running Epic, athenahealth, or eClinicalWorks? Your virtual medical assistant is trained on 30+ EHRs and gets up to speed before day one.
Popular Roles
Hire a specialty-trained virtual teammate.
The roles practices ask for most. Each one is trained on the EHR, payers, and workflows of that specialty.
Cardiology
A cardiology virtual medical assistant is a dedicated remote staff member who lives inside Epic Cardiology, Athena, eClinicalWorks, NextGen, or a cardiology-specific EMR like Pinnacle, and runs the daily admin workload of a cardiology practice. They handle scheduling for office visits, echos, stress tests, holter monitors, and cath lab cases, manage intake and pre-visit chart prep, route portal and phone messages, and coordinate refills for cardiac medications.
Learn moreChiropractic
A chiropractic billing support specialist handles the visit-by-visit billing workflow that defines chiropractic - coding visits to the right CPT (98940, 98941, 98942, 97140, 97012), applying the AT modifier for Medicare active treatment, working denials, and reconciling EFT payments. They support the practice's biller or billing company with accurate documentation and code-level cleanup.
Learn moreDental
A dental virtual assistant is a dedicated remote staff member who runs the daily admin workload of a general or specialty dental practice - scheduling hygiene, restorative, and specialty visits inside Dentrix, Eaglesoft, Open Dental, or Curve Dental. They handle inbound calls, route portal and SMS messages, manage the cancellation waitlist, and coordinate specialty referrals to oral surgery, endo, perio, ortho, and pediatric dentistry.
Learn moreDermatology
A dermatology biopsy follow-up coordinator triages every pathology result that comes back to the practice - benign, atypical, basal cell, squamous cell, melanoma in situ, and invasive melanoma. They send patient letters and portal messages for benign results, schedule follow-up excisions or Mohs cases for skin cancer, and book referrals to surgical or medical oncology for invasive melanoma - all under provider-approved protocols.
Learn moreFamily Medicine
A family medicine Annual Wellness Visit coordinator owns the Medicare AWV program: identifying eligible patients (initial AWV vs subsequent AWV), scheduling them, completing the Health Risk Assessment over the phone in advance, pre-charting the personalized prevention plan, and ensuring the provider can complete and bill G0438 or G0439 in under 15 minutes of face time.
Learn moreImmunology & Allergy
An immunology biologic prior authorization specialist owns the PA workflow for Xolair, Dupixent, Nucala, Fasenra, Tezspire, Cinqair, IVIG, and SCIG across commercial payers, Medicare, and Medicare Advantage. They build the clinical packet, submit, manage peer-to-peer scheduling, track expiration dates, and chase re-authorization. For allergy and immunology practices, this is the single highest-leverage remote role.
Learn moreInternal Medicine
An internal medicine AWV coordinator owns the Medicare Annual Wellness Visit program - identifying eligible patients, scheduling them, completing the Health Risk Assessment over the phone in advance, pre-charting the personalized prevention plan, and pulling overdue HEDIS gaps into the visit so the provider can address them in one encounter.
Learn moreMed Spa
A med spa virtual front desk runs the inbound phones, texts, online booking, and patient portal traffic of an aesthetics practice. They answer calls within seconds, book consults and treatments, manage the cancellation waitlist, run new patient intake including consent and good faith exam paperwork, and greet returning members with a guest experience that matches the in suite vibe.
Learn moreSpecialty-trained support for high-acuity care.
Recurring care, recurring revenue.
Fill the chair, every chair, every day.
Scale aesthetic and medical derm bookings.
Streamline patient flow for multi-generational care.
Biologic, infusion, and skin-test logistics handled.
Keep complex adult care running smoothly.
Booked treatment rooms, full membership rosters, no front desk drama.
Compassionate, HIPAA-aligned virtual support.
Full scanner schedules, clean prior auths, faster report turnaround.
Headache, EEG, and infusion logistics handled.
Sensitive, organized support for women's health.
Cataract, retina, and OR scheduling handled.
Frames, exams, and follow-ups handled.
Move patients through surgical pipelines faster.
Injection, PA, and PDMP workflows handled.
Friendly, family-first virtual support.
Keep patients on plan and on schedule.
Consult conversion and OR coordination handled.
Procedure scheduling and colonoscopy logistics handled.
Intake, refills, and PA workflows handled.
Handle volume without overwhelming your front desk.
More tail wags. Less phone tag.